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Choosing The Correct Seating Layout For Your Event

Updated: Sep 29, 2021

Whatever event or meeting you want to host, the seating arrangement is an essential factor that cannot be overlooked. You need to set up your seats in a way that maximises the room capacity, increases engagement and elevates the overall mood of the meeting.

The organisation of seats and the arrangement of your guests can have a direct impact on the outcome of your event. It sets the scene for the meeting, enhances engagement and ensures you have an effective and flawless meeting.

Choosing the correct seating layout is therefore crucial. The tips below should help you make the right layout choice for your event.

Choice of Seating/Venue Layout

The two crucial factors that determine the ideal layout for your event are the size of the event space and the number of attendees. Generally, larger rooms offer more flexibility, so you'll have an array of layout options to choose from. There are, however, some layout choices that work best in smaller spaces.

Most event organisers love to use the 'theatre' layout in large spaces with many attendees. This traditional seating style involves arranging chairs in rows facing a central stage.

Other seating configurations you can use include;

  • Classic classroom arrangement

  • Boardroom style

  • Cabaret style

  • U-shaped layout with tables

  • Theatre style

  • U-shaped style with no tables

Guide to Choosing The Correct Layout for Your Event

Before everything else, ensure you know the ideal space and number of participants for your event. Identifying the size of the room and the number of attendees should narrow down your layout options.

You should then consider the type of event you want to host and its objectives. Is it just a presentation from a speaker? Does it involve interaction and networking among the attendees? Do you need all participants to be included on an equal measure? Answering these questions should help you identify the best-suited layout for your event.

Essentially, theatre and classroom configurations are ideal for presentations and lecturers because the seats are arranged to face a central stage. If you aim for more interaction and engagement among the participants, boardroom setups will do the job just fine.

During this time of the pandemic, it is a must to make sure that the layout of the event will follow the current health protocols for the security and safety of you, the participants and the guests.

For your event planning needs, our team at Impressario Concepts will amaze you with unique and modern concepts that fit your preference which will surely impress you!

For bookings and enquiries, you may email us at: info@impressarioinc.com.

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